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Bulk Operations

Bulk operations in Recruiters Assistant allow you to efficiently manage multiple records at once, saving you significant time and effort in your recruitment process.

Overview​

The bulk operations feature enables you to:

  • Import multiple job listings at once
  • Import multiple candidate profiles simultaneously
  • Use standardized templates for consistent data structure
  • Process large datasets efficiently

These operations are particularly useful when:

  • Setting up the system for the first time
  • Migrating from another recruitment system
  • Working with large hiring campaigns
  • Receiving candidate lists from external sources

Accessing Bulk Operations​

To access the bulk operations section:

  1. Log in to your Recruiters Assistant account
  2. Click on the "Bulk Operations" option in the dashboard
  3. Select the operation you wish to perform:
    • Bulk Import Jobs
    • Bulk Import Candidates

Warning: Bulk operations are limited based on your subscription plan. Free accounts can import up to 25 records at once, while Premium accounts can import up to 500 records.

Available Operations​

Bulk Import Jobs​

This feature allows you to import multiple job listings at once using a standardized template:

  • Upload job details in Excel or CSV format
  • View validation results before finalizing import
  • Make corrections to invalid entries
  • Track import progress and results

Learn more about Bulk Job Imports

Bulk Import Candidates​

Similar to job imports, this feature allows you to upload multiple candidate profiles at once:

  • Import candidate details from spreadsheets
  • Extract and process candidate information
  • Validate data before importing
  • View detailed import results

Learn more about Bulk Candidate Imports

Templates​

For consistent data handling, Recruiters Assistant provides standardized templates for all bulk operations:

  • Excel and CSV formats available
  • Structured fields matching system requirements
  • Examples and instructions included
  • Customizable for specific needs

View Template Documentation

Best Practices​

To ensure successful bulk operations:

  1. Always use the provided templates - This ensures data compatibility
  2. Review data before importing - Catch formatting issues early
  3. Start with a small test batch - Especially when importing for the first time
  4. Check validation results - Address any flagged issues
  5. Verify imports - Confirm all records were imported correctly

Info: For large datasets, consider breaking your imports into multiple batches of 100-200 records for easier validation and troubleshooting.

Troubleshooting​

Common issues with bulk operations include:

  • Invalid Data Format: Ensure your CSV/Excel file follows the template format exactly
  • Missing Required Fields: Fill in all required fields (marked with * in templates)
  • Duplicate Entries: Remove duplicates before importing
  • Import Limits: Verify your subscription allows the number of records you're trying to import

If you encounter persistent issues, please contact support with details of the error and a sample of your import file (with any sensitive information removed).