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Collaboration

Hiring is rarely a one-person operation, even for a solo recruiter. Coordinating with a hiring manager, aligning a panel on a candidate, or keeping a candidate informed are all part of running a clean hiring loop. This page covers what LightningHire currently supports for team coordination and candidate communication.

Scope — what's here now​

LightningHire Recruit is designed for solo recruiters and small teams. The current collaboration feature set reflects that:

FeatureAvailable now
Candidate notes (free text)Yes
Activity timeline (shared, per candidate)Yes
Scorecard submission by any account userYes
Outreach draft generation (AI-assisted)Yes
Multi-user team accounts (shared pipeline access)Not yet
In-app messaging between team membersNot yet
Candidate-facing communication portalNot yet
Email send from within the appNot yet

If your use case requires multiple recruiters working in the same pipeline simultaneously, see How it's different.

Shared notes​

Notes on a candidate application are visible to anyone with access to the pipeline. Add a note from the candidate detail page — it is timestamped and logged to the activity timeline.

Notes are the right place for:

  • Observations from a brief informal conversation before a formal screen
  • Logistics or scheduling context
  • Panel calibration points — "Hiring manager flagged this candidate specifically — prioritize"
  • Red flags or disqualifying information discovered during sourcing

Notes are not private. Write them with the assumption that the hiring manager or another team member will read them.

Activity timeline​

Every candidate application has an activity timeline — a chronological log of everything that has happened:

  • Stage changes (from → to, with timestamp)
  • Scorecards submitted (interviewer name, recommendation, date)
  • Notes added
  • Fit score generated (date of scoring run)

The timeline is the shared record of the hiring process for that candidate. It answers "what happened and when" without anyone needing to ask.

Outreach drafts​

LightningHire can generate outreach draft copy for a candidate — an initial contact message or a follow-up based on the candidate's profile and the requisition. Outreach drafts use one AI action from your daily pool.

Drafts are for your outbox, not LightningHire's. Copy the generated text and send from your own email client. LightningHire does not send email on your behalf in the current release.

To generate an outreach draft, open the candidate detail page and click Generate Outreach (where available for your account tier).

Hiring team members​

You can add hiring team members to a requisition as Person records — name, title, email — without them needing a LightningHire account. This documents who is involved in the loop.

For hiring team members who do have a LightningHire account, linking their Person record to their user account enables attribution on scorecards submitted by that person.

Candidate communication​

LightningHire does not have a candidate-facing messaging portal or email integration in the current release. Candidate communication happens outside the app — in your email client, via LinkedIn, or through whatever outreach channel you use.

Document significant candidate communications as a note on the candidate application to keep the activity timeline accurate.

What's coming​

Multi-user team accounts and shared pipeline access are planned. The current single-user limitation is an architectural decision made for MVP speed — not a permanent state. When team accounts ship, scorecards, notes, and activity history will all be attributed to the user who created them.

Calendar integration (for interview scheduling) is planned as part of a broader scheduling feature. When it ships, it will be documented here.

If you have specific collaboration needs that are blocking your use of LightningHire, contact support. Early Pro customers have direct input into the Tier 2 roadmap.